Organizer Guide

You need an organization before you can create a tournament or an event. An organization is your identity as an organizer: it holds your tournaments, events, staff, store, and payouts.

If you try to create a tournament without one, you are sent straight to the organizer profile form. Once you submit it, you are bounced right back to finish creating your tournament.

Creating your organizer profile

1. Fill in the four collapsible sections of the form:
   • Details — Organization Name (required) and Description.
   • Contact — Email, Phone, Website, Address, City, Country.
   • Branding — Logo (max 2 MB) and Banner Image (max 4 MB).
   • Social Links — Discord, Twitter / X, Twitch, Instagram, Facebook.
2. Click Create profile

The free plan includes one organization (see Plans and gating below). Staff, roles, Stripe Connect settings, and your public organization page are covered in full on the Organization & Staff page.

Finding your way around the organizer area

Once you have an organization, the sidebar of your organizer area is grouped like this:

At the bottom of the sidebar, quick actions let you jump straight to Create Tournament , Create Event and, if you can edit the organization, Restore from backup (to recover a tournament from a backup file — see the Organizer Tools page).

GetPaird has two plans. An organization inherits its owner's plan.

The features reserved for Plus are: paid tournaments, coupons, refund (cancellation) protection, advanced stats, custom branding, staff, and side events. Pairings, standings, and results are never behind a paywall.

If you hit a limit while creating a tournament, the platform tells you why and, where relevant, sends you to the upgrade page:

• "You have reached your monthly tournament limit." — you have already created your monthly quota of tournaments under this organization.
• "You have unpaid platform fees." — settle an outstanding platform-fee invoice (see Platform fee below) before creating a new tournament.
• "Paid tournaments require a Plus subscription." — only shown when you try to charge an entry fee on the Free plan.

Quick create

The Create Tournament action opens a short form: pick your organization (skipped automatically if you only have one), Tournament Name, Game, Format, and Start date & time. A row of presets (Blank, FNM, Duel Cmd, Regional, Prerelease) pre-fills the game and format for common event types.

Submitting creates the tournament as a draft with sensible defaults — public visibility, tabletop, open registration, free entry, max players set to your plan limit (64 on Free) — and drops you straight onto the full edit form to fill in the rest.

The full form

Whether you land here from Quick create or open the full creation form directly, the same five sections apply. Each is a collapsible accordion:

1. Tournament Details

• Organization / Event — which organization hosts it, and whether it stands alone or belongs to a parent Event.
• Tournament Name, Start / End date & time, Timezone, Location
• Type — Tabletop, Online, or Hybrid.
• Game and Format — format choices update based on the selected game.
• Team Trio (3v3) — 3 players per team, each assigned Seat A / B / C with optional custom seat labels (for example Pioneer / Modern / Legacy). Teams are paired Swiss-style.
• Decklist submission — require players to submit a decklist, with an optional deadline.
• Auto-advance rounds — automatically complete the round and generate the next one as soon as the last result is in. Sets a Round duration (minutes, default 50) and an optional Seating buffer (minutes, default 3) — a grace period before an auto-advanced round starts ticking down.

2. Player Registration

• Registration type — Open registration or Approval required.
• Max players — capped by your plan on Free.
• Entry type — Free (no fee), Online (Stripe), or External (Cash / HelloAsso / transfer — handled outside the platform, indicative amount only).
• Entry fee and, for External, a Payment label (External, On-site, PayPal, HelloAsso, Cash, Transfer).
• Advanced settings — Max waitlist size, Waitlist payment mode (pay when offer accepted or pre-pay at registration), Enable virtual waiting room (for entries you expect to sell out fast — see the callout below), Registration opens / closes, and Late Enrollment Penalty (missed rounds count as losses or as byes for a player who joins after the tournament starts).

3. Branding

A Cover image (drag and drop, max 5 MB) and tournament-specific social links.

4. Communication

Rich-text Description, Rules, and Prizes shown on the public tournament page.

5. Status & Visibility

Visibility is Listed (shown on the public Events page) or Unlisted (reachable only by direct link or join code).

The bottom bar always offers Draft to save without publishing, and Create Tournament to save with the status you picked.

A tournament runs through one or more phases — a Swiss stage, a Top Cut bracket, a Round Robin pod, a Booster Draft, a Multiplayer pod stage. Open the tournament's admin panel and go to the Phases tab to add and configure them: number of rounds, best-of, scoring points, tiebreaker order, pairings and standings visibility defaults, self-reporting, and — when you have more than one phase — a cut (by rank or by minimum points) into the next one.

Every phase type, pairing algorithm, and multiplayer scoring option is documented in detail on the Phase Types page, and the full tiebreaker math is on the Scoring & Tiebreakers page.

The typical day-of workflow once players are registered:

1. Review the roster — approve pending registrations if you chose Approval required, and check decklist submissions. See Players, Roster & Decklists.
2. Click Start Phase on the first phase. This generates round 1 and flips the tournament to In progress automatically — ordinary registration through the public page closes at that point, and you can still add late players manually from the roster (scored per your Late Enrollment Penalty setting).
3. Generate each round with Generate Round 1 / Generate Next Round . Publish pairings so players see their opponent and table in the Player Portal (immediate if the phase's default is on, or with a manual toggle otherwise). Details on the Pairings & Rounds page.
4. Collect results — players self-report (if enabled), your scorekeeper enters them from the quick-entry screen, or a judge enters them from their own device. See the Scorekeeper Guide and the Judge Guide.
5. Click Complete Round once every result is in. Standings recalculate — see Standings.
6. Repeat for each round, then Complete Phase and, if there is a cut, Advance to Next Phase.

More admin tools — backups, exports, penalties, the audit log — are covered on the Organizer Tools page.

Player fees are always zero — players never pay a platform fee to register. If you charge an entry fee, connect your organization to Stripe Connect (one-time onboarding, from your organization's Stripe Connect page). Connecting Stripe unlocks:

• paid tournament and side event entries;
• publishing your store;
• selling TIX packs.

The platform's only take on your revenue is the optional Cancellation Protection a player can add at checkout (7% of the entry fee) — that is the only amount routed to the platform out of a paid registration.

For payments you collect yourself (cash, bank transfer, or a service like HelloAsso), use the External entry type: the platform records the registration, and you handle the payment and any refund directly — the entry fee shown is indicative only.

Full connection steps and account status are documented on the Organization & Staff page. Selling shop products and TIX packs is covered on the Store & Shop page.

A separate, small platform fee applies only to large paid tournaments: 0.50 EUR per player above 128 paid participants, based on the number of players actually seated in round 2 (not registrations). It is invoiced to you after the event — never charged to players.

Once a fee has been invoiced, a Fees chip appears in the tournament admin top bar showing the amount and status:

If the invoice failed, the tournament owner (or the organization owner) can click Retry Invoice from that chip to try again. A Waive Fees option is also available in the same panel, reserved for platform staff.

You do not have to run everything alone. Staff can be added at two levels:

• Organization staff — added from the Staff page in the sidebar, with access across every tournament under the organization.
• Tournament staff — added from the Staff tab inside a single tournament's admin panel, for one event only.

At the organization level, five roles are available, each with a different scope:

Add a staff member by email and role, or paste a list of emails at once with the bulk-add option. The person must already have a platform account.

Day-to-day duties for judges and scorekeepers are covered in the Judge Guide and the Scorekeeper Guide.

You can rent a custom subdomain (for example yourstore.getpaird.io) for 0.30 EUR per day, charged from the activation day to the event day. It is set up per event — see the Events & Event Pages page for the full walkthrough.